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Answer RFP questions from past proposals

Draft answers to tender and RFP questions using your approved proposals and product documents.

Recommended: InnovatorDocumentsWriting

Best for

  • Presales teams answering long questionnaires
  • Companies bidding for enterprise or government work
  • Anyone reusing the same answers across proposals

What you need

  • A folder of approved past proposals
  • Current product and security documents
  • The new RFP question list

Starter prompt

Copy it, fill in the parts in square brackets, and paste it into the AI assistant your organisation allows.

You answer RFP questions for [company]. Use only the retrieved passages from our approved documents. For each question below, write an answer of up to [word limit] words, then list the document name and section each sentence came from. If the passages do not answer the question, write 'No approved answer found' and suggest who in [team] should answer it. Do not promise features, timelines or certifications that are not in the passages. Questions: [paste questions].

How to use it

  1. 1.Curate the source

  2. 2.Set up retrieval

  3. 3.Draft the RFP

  4. 4.Feed back the gaps

  1. 1

    Curate the source

    Collect only approved, current proposals and product documents. Remove outdated versions so the assistant cannot quote them.

  2. 2

    Set up retrieval

    Index the folder so the assistant searches it before answering. Test with ten questions you already know the answers to.

  3. 3

    Draft the RFP

    Run the new questions through and review every citation. Send 'No approved answer found' items to the right expert.

  4. 4

    Feed back the gaps

    Once experts answer new questions, add the approved text to the folder so the next RFP is easier.

Watch out. An answer that sounds right but cites the wrong section can create a contractual promise. Check every citation and get sign-off from presales or legal before submission.

What you end up with

A first draft of the RFP with sources for every answer and a clear list of gaps.

Read why AI matters in sales

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