Watch out. Citizen data must not go into unapproved tools, and a wrong rule citation can lead to a wrong decision. Verify every reference, and keep decisions with the competent authority.
Draft a note or reply for a file
Turn case facts and rules into a clear, structured draft note or reply for an officer to review.
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Best for
- Section officers drafting routine notes
- Staff replying to letters and representations
- Officers new to a department's formats
What you need
- An AI tool approved by your department
- Case facts with personal details removed
- The relevant rule, circular or order text
Starter prompt
Copy it, fill in the parts in square brackets, and paste it into the AI assistant your organisation allows.
Draft a [file note or reply letter] in the standard format of [department]. Facts of the case: [facts with personal details removed]. Relevant rules: [paste rule or circular text]. Structure: subject, background, facts, applicable rule with paragraph reference, analysis, and recommendation for the competent authority. Use formal, plain English. Cite only the rules provided. If the rules do not clearly cover the case, say so and list what needs clarification. Do not make a final decision.
How to use it
1.Remove personal data
2.Provide the rules
3.Draft and check
4.Submit through channel
- 1
Remove personal data
Replace names, Aadhaar numbers, addresses and phone numbers with placeholders. Use only tools your department has approved.
- 2
Provide the rules
Paste the exact text of the relevant rule or circular. The draft is only as reliable as this.
- 3
Draft and check
Run the prompt and verify every rule reference against the original. Correct the tone to match your office style.
- 4
Submit through channel
Put the draft on file under your name. The competent authority reviews and decides as usual.
What you end up with
A clear, well-structured draft ready for review through the normal channel.
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