Watch out. The assistant may assign an owner or deadline nobody agreed to. Check each one before sending, and keep confidential discussions out of tools your company has not approved.
Turn meeting notes into action items
Paste rough notes or a transcript and get decisions, owners, deadlines and a follow-up email.
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Best for
- Anyone who runs or minutes meetings
- Project leads chasing follow-ups
- Teams that forget what was agreed
What you need
- An AI assistant your company allows
- Your notes or a meeting transcript
- The list of attendees
Starter prompt
Copy it, fill in the parts in square brackets, and paste it into the AI assistant your organisation allows.
Below are notes from a [meeting type] on [date] with these attendees: [names or roles]. Extract: 1) decisions made, 2) action items as a table with task, owner, deadline, 3) open questions. Only assign an owner or deadline if the notes say so; otherwise write 'Not agreed'. Then draft a short follow-up email to the attendees listing decisions and actions, under 150 words, in plain English. Notes: [paste]
How to use it
1.Paste the notes
2.Run the prompt
3.Fix owners and dates
4.Send the follow-up
- 1
Paste the notes
Use your own notes or a transcript. Remove anything confidential that should not leave the meeting.
- 2
Run the prompt
Run the starter prompt and read the decisions list first.
- 3
Fix owners and dates
Check every owner and deadline against what was actually said. Fill each 'Not agreed' with the right person or date.
- 4
Send the follow-up
Edit the email, send it the same day, and paste the action table into your tracker.
What you end up with
A clear list of decisions and owned actions, sent to attendees the same day.
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