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Triage a full inbox in one pass

Sort a batch of emails into reply now, delegate, read later and ignore, with draft replies.

Recommended: BuilderCommunicationPlanning

Best for

  • Anyone back from leave or a long meeting day
  • Managers with too many cc emails
  • People who want a daily inbox routine

What you need

  • An AI assistant your company allows
  • 15 to 20 emails copied in, with sensitive details removed
  • A few lines on your current priorities

Starter prompt

Copy it, fill in the parts in square brackets, and paste it into the AI assistant your organisation allows.

I am a [role] at [company type]. My priorities this week are: [priorities]. Below are [number] emails, separated by '---'. Sort each into: Reply today, Delegate (suggest to whom by role), Read later, or Ignore. For each, give a one-line reason. For 'Reply today' emails, draft a short reply in a polite, direct Indian business tone, under 80 words. Do not agree to any date, price or commitment on my behalf; put [confirm] where I need to decide. Emails: [paste]

How to use it

  1. 1.Copy a batch

  2. 2.State your priorities

  3. 3.Run and review

  4. 4.Edit and send

  1. 1

    Copy a batch

    Copy 15 to 20 emails into a document. Remove bank details, passwords and anything confidential first.

  2. 2

    State your priorities

    Write two or three lines about what matters this week. This is what makes the sorting useful.

  3. 3

    Run and review

    Run the prompt and check the sorting. Move anything it got wrong.

  4. 4

    Edit and send

    Edit each draft reply, fill every [confirm], and send from your own email.

Watch out. Emails often contain confidential or personal information. Use only tools your company allows, remove sensitive details, and never send a draft without reading it.

What you end up with

A sorted inbox and ready-to-edit replies for the emails that matter today.

Read why AI matters in everyday work

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